The successful candidate will be coordinating a new RWI project that will support Ukraine’s EU accession process through human rights expertise for Chapter 23. The project will engage Ukraine’s Ministry of Justice with the support of multi-stakeholder partnerships, local perspectives and outreach on the national and EU levels.
The consultancy will be based in Kyiv, full time (40h per week). The position is subject to the availability of funding for the initial period of April 2025- March 2026. The Programme Associate will report to our Regional Director Europe, based in Lund, Sweden.
The Role as Programme Associate
In this role, you will provide logistical and administrative support for the implementation of project activities. This includes making travel arrangements, identifying and booking venues, and coordinating communications with resource persons, participants, and partners. You will also handle administrative tasks such as sourcing and preparing equipment and materials, collecting and filing activity documentation, and summarising information for reports. Additional responsibilities include preparing periodic expenditure reports and assisting colleagues in ensuring compliance with donor and internal standards regarding procurement, financial rules, and reporting requirements.
You will play a key role in designing, delivering, and auditing project contracts while contributing to RWI’s broader operational practices. Identifying and developing improved methods and tools for finance and administration will be an essential part of your work. You will also be tasked with identifying, reporting, and mitigating risks that could jeopardise the project or RWI’s organisational reputation. Maintaining accurate records of expenditures, processing invoices and payments, and liaising with RWI’s Finance and Administration Department in Lund will also form part of your day-to-day responsibilities. Additionally, you will support the Regional Director Europe and the Programme Officer by performing other project-related duties as needed.
Your Profile
We are seeking candidates with a bachelor’s degree in a relevant field such as finance, administration, or related disciplines, and at least three years of professional experience in project administration, logistics, and support for development projects. You should have experience coordinating events, including travel arrangements, venue bookings, and managing participants or stakeholders. Strong organisational and time management skills, along with the ability to handle multiple tasks and priorities, are essential for this role.
A basic understanding of financial management, including budget monitoring and administrative tasks related to financial reporting, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial management systems are also necessary. Fluency in both Ukrainian and English is essential.
The ideal candidate will demonstrate strong attention to detail and accuracy, the ability to work independently and collaboratively within a diverse team, and a proactive, solution-oriented approach to problem-solving. You should be comfortable working under pressure and meeting tight deadlines. A commitment to fostering a learning organisation and a willingness to share knowledge, combined with cultural sensitivity, are highly valued traits for this position.
About RWI
RWI is an independent academic institution, combining multi-disciplinary human rights research with education, support, and outreach to contribute to a wider understanding of, and respect for, human rights and international humanitarian law. We work with four thematic areas within human rights: ‘rule of law and access to justice’, ‘international humanitarian law’, ‘human rights and the environment’ and ‘business and human rights’.
Since the early 1990s, we have cooperated with a wide range of institutions and organisations in Africa, Asia, Europe, Latin America and the Middle East, to advance the practical application of human rights around the world. Our cooperation is characterised by mutual trust, long-term commitment and achievement of common objectives.
Currently, we have offices in Bangkok, Harare, Jakarta, Lund, Nairobi, Phnom Penh, and Yerevan.
Application process
If you are interested in the position, please submit your CV and a brief (less than 500 words) letter of interest.
The deadline for applications is 16 March 2025. Please note that applications sent by email will not be registered. We will review applications as soon as they are received. Interested applicants are therefore encouraged to submit their applications as soon as possible.
For any questions about the position, please contact Zuzana Zalanova at zuzana.zalanova@rwi.lu.se
The Raoul Wallenberg Institute promotes diversity and welcomes applications from all qualified persons, regardless of race, colour, religion, gender, sexual orientation, gender identity, nationality, age, disability, or other protected status under the law.
We look forward to receiving your application!
Zuzana Zalanova