Programme Associate - Kyiv

Location: Kyiv, Ukraine. One full-time consultancy position until 31 Dec 2026 with a potential continuation in 2027 subject to the availability of funding. Start date as soon as possible.

About RWI

The Raoul Wallenberg Institute of Human Rights and Humanitarian Law (RWI) is an independent academic institution that combines multi-disciplinary human rights research with education, support and outreach to contribute to a wider understanding of, and respect for, human rights and international humanitarian law. Our impact extends across more than 40 countries, and we have offices in Lund (HQ), Addis Ababa, Bangkok, Harare, Jakarta, Kyiv, Nairobi, Phnom Penh, and Yerevan.

About the Ukraine Programme

RWI is currently implementing Human Rights Infrastructure for Ukraine 2025-2027 (HRIU) Program in Ukraine funded by Swedish Development Cooperation Agency (Sida). The overall Objective of the Program is to strengthen Ukraine’s human rights infrastructure while supporting the country’s recovery and EU accession process including Ukraine’s EU accession process through human rights expertise for Chapter 23 of the Ukraine-EU Negotiations Framework. It engages Ukraine’s Ministry of Justice with the support of multi-stakeholder partnerships, universities and other academic institutions local perspectives and outreach on the national and EU levels. Human rights informed processes of recovery and EU accession should contribute to overall efforts towards Ukraine's stability, prosperity, social cohesion and international cooperation.

About the Position

Under the supervision of the Deputy Country Director and Country Director and in cooperation with the CFO, the programme Associate will work with RWI programme and finance teams in Lund, Sweden, to support financial and administrative management of the programme.

As Programme Associate, your primary responsibilities are to provide financial and administrative support to the HRIU Programme implementation through management of financial transactions, monitoring the programme field budget and expenditures and ensuring correct record keeping. You will organise and support logistics activities, operational administration, procurement, and property management.

• Prepare monthly expense reports and assisting in preparation of monthly budgets in close cooperation with the Lund-based RWI Finance team.
• Act as a focal point for daily banking matters. Maintain the office cash and bank accounts, conducting monthly bank and cash reconciliations.
• Manage petty cash account, listing receipts and disbursements.
• Process internal documents following organisational regulations and procedures.
• Contribute to drafting, executing, and managing contracts for consultants and vendors. Ensure timely payment to vendors in compliance with RWI regulations and procedures.
• Work with vendors to ensure correct and timely completion of necessary forms and collection of supporting documents.
• Support organisation and coordination of logistics on ad hoc basis.
• Act as a liaison with the HR and Local Accounting Outsourcing company.
• Support all daily matters related to office operations; e.g. supplies (stationery and other desk supplies), and vendor relations (consumables, telephone and internet).
• Keep office inventory list.  

Your Profile

• Bachelor’s degree or higher in accounting, financial management, economics, business, or a related field.
• At least two years of work experience in accounting and administration.
• Experience working on donor funded foreign assistance programmes.
• Knowledge and experience in preparing financial statements and monthly accounting reports.
• Experience managing accounting systems and maintaining grant tracking systems, spreadsheets and ensuring all are maintained and up to date.
• Fluency in Ukrainian and English with excellent writing skills in both languages.
• Proven skills to work in teams.
• Strong attention to detail.
• Excellent communication skills and ability stay in close coordination with programme staff in Ukraine and in Lund.
• Strong interpersonal skills to interact effectively with partners and vendors
• Well-developed organisational skills and ability to take initiative and prioritise work task.
• Ability to work under pressure and complete tasks within given timeframes.
• Ability to work under difficult conditions while maintaining security awareness.
• Flexible, proactive and solution-oriented mindset with a desire to continuously improve work performance.
• A high sense of responsibility and commitment as well as strong attention to detail.
• Cultural sensitivity.
• Experience working with small grant programmes preferred.

We offer a meaningful and challenging role in a respected international organisation, where your work will directly contribute to justice and rights for all.

Application

Apply with your CV, cover letter and by answering the selection questions no later than 16 February.

Please note that applications sent by email will not be registered. We will review applications as soon as they are received. Interested applicants are therefore encouraged to submit their applications as soon as possible.

Every application is reviewed with care. Our recruitment team takes the time to assess each candidate thoughtfully and thoroughly. Once your application is submitted, you will receive system-generated confirmations and updates. These are triggered by our recruitment team to keep you informed throughout the process. If we decide not to invite you for an interview, we unfortunately won’t be able to provide individual feedback. While we appreciate the effort behind every application, the volume of candidates makes personalised responses impossible.

For any questions about the position, please contact Deputy Country Director Ukraine, Igor Osyka at igor.osyka@rwi.lu.se

The Raoul Wallenberg Institute promotes diversity and welcomes applications from all qualified persons, regardless of race, colour, religion, gender, sexual orientation, gender identity, nationality, age, disability, or other protected status under the law.

We look forward to receiving your application!